Password Policy

Policy Details

User will initially receive a password created by the Office of Technology.  The format of this password will be set and passwords may not be requested.

On first use, new users are strongly encouraged to change the default password:

  • Must be at least 8 characters in length.
  • Must contain at least one Upper Case Letter.
  • Must contain at least one Lower Case Letter.
  • Must contain at least one Number.
  • Must contain at least one Special Character.
  • Cannot include your First Name, Last Name, or username.

Password Protection Guidelines and Standards:

  • All employees of the University are subject to the password policy as written.
  • Upon receiving a new password, immediately change it from the default to something of your choice.
  • Periodically change your password even if you are not prompted to do so.  All should be changed every 90 days (minimum).
  • Never share your password with others.
  • Do not allow others to log in to a computer using your Lewis University credentials.
  • Refrain from writing down your password. If you do, keep it in a secure location.
  • Never send a password through email.
  • Never include a password in a non-encrypted document.
  • Never reveal your password over the telephone.
  • Never hint at the format of your password.
  • Never reveal or hint at your password on a form on the internet.
  • Never use the "Remember Password" feature of application programs.
  • Never re-use passwords (on the same or different sites/applications).
  • Report any suspicion of your password being stolen to the Office of Technology department and change the password immediately.
  • Do not use common acronyms as part of your password.
  • Do not use common words, dictionary words or reverse spelling of words in part of your password.
  • Do not use names of people or places as part of your password.
  • Do not use part of your username in your password.
  • Do not use phone numbers, social security numbers, street addresses or zip codes in your password.
  • Be careful about letting others see you type your password.
  • All users must accept and sign that they understand the password policy as written.
  • Any employee found to have violated this policy may be subject to disciplinary action, subject to University policy.
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