Tuition Benefits

Policy #3.1020
Effective: 2/7/05

Introduction

All regular full-time and regular and limited part-time employees of the University are eligible for tuition benefits at Lewis University, in accordance with the specifications of this policy. The tuition benefits, described herein, also apply to the following:

Employee

  1. Employees  eligible  for tuition  benefits  for themselves at the undergraduate level at date of hire as follows:

    Regular full-time employees: 100%
    Regular part-time employees: 50%
    Limited part-time employees: 25%
  2. Employees  eligible  for tuition  benefits  for themselves at the graduate level after one year of service as follows:

    Regular full-time employees: 100%
    Regular part-time employees: 50%
    Limited part-time employees: 25%

With prior approval of the unit head, employees may enroll in one course (three credit hour maximum) during the regularly scheduled work day provided the function of the employee's position is not impaired and the course is not available outside of the employee's regularly scheduled work day. Such a course is limited to those offered  during the Fall and Spring semesters.  With  prior approval  of the employee 's supervisor, who has assessed  and determined  that  there would  be no  adverse  interruption of  services or operations, an employee may enroll in a non-traditional  format class, including classes offered during the summer months.

Employees enrolled in a course during the workday are to limit their lunch break to one-half hour on the days the class meets.

Spouse and Dependents

  1. Spouse and dependent children of current regular full-time, regular part-time, and limited part­time employees become eligible for tuition benefits at the undergraduate level as follows:

    After eligible employee accrues six months of continuous service
    50% waiver for regular full-time employees
    25% waiver for regular part-time employees
    25% waiver for limited part-time employees

    After eligible employee accrues one year of continuous service
    100% waiver for regular full-time employees
    50% waiver for regular part-time employees
    25% waiver for limited part-time employees

  2. Spouse and dependent children of current regular full-time, regular part-time, and limited part-time employees become eligible for tuition benefits at the graduate level as follows:

    Eligible Employees Years of
    Continuous Service
    Full-time
    Part-time
    Limited PT
    1-4 25% waiver 25% waiver No waiver
    5-9 50% waiver 50% waiver 25% waiver
    10+ 100% waiver 50% waiver 25% waiver

  3. Dependent children must satisfy one of the following criteria:

    (a) meet all the conditions for dependency as established by the Internal Revenue Service (IRS); or

    (b)  by virtue of a divorce decree, the employee parent has responsibility for education expenses; and/or

    (c)  the eligible employee must provide more than 50% of support in housing and/or other basic living expenses to the dependent child

  4. The employee is responsible to pay any University  debts incurred by spouse or dependents who have received a tuition waiver which are past due over sixty (60) days. A notice will be sent to the employee thirty (30) days before payroll deduction arrangements are initiated.

Retired Employees

Retired  employees  of the University  who served  on a full-time  basis, and their spouses  and  dependent children, are also eligible for benefits. Dependent children of retired employees must satisfy all the conditions for dependency as established by the Internal Revenue Service (IRS). An employee shall be considered to be a retired employee for this purpose only if s/he is receiving retirement benefits from the Christian Brothers Employee Retirement Plan.

Disabled Employees

Disabled employees of the University who qualify for benefits under the long-term disability coverage of the Christian  Brothers Employee  Benefit  Trust, and who served on a full-time  basis for four years and nine months or an equivalent regular part-time basis are also eligible for benefits. Their spouse and dependent children may also receive tuition benefits. Dependent children of disabled employees must satisfy all the conditions for dependency as established by the IRS.

Application for Benefits

Employees seeking tuition benefits must file an Application for Tuition Waiver (Exhibit 4) with the Office of Human Resources as soon as possible after registering for the first semester in the Academic Year. Waiver applications are to be completed and submitted to the Office of Human Resources no later than the end of the first week of registered classes for each Academic Year. Applications submitted after the first week of registered classes for each Academic Year will not be authorized. A Tuition Waiver form is completed once a year for the Academic  Year and should be completed  as soon as possible  after registering  for the first semester in the Academic Year.

Limitations

The following limitations apply to this benefit:

  1. Regular admission standards must be met.
  2. Employees  must  be employed  and eligible on the first day through  the last day of the semester to receive benefits. An employee who terminates for any reason, excepting lay- off, will become responsible for a pro-rated amount of the tuition bill based on the week of the semester in which employment ends.
  3. Employees who move from one employment category to another with a higher level of tuition benefit (i.e. from part-time to full-time or limited part-time to part-time), must fulfill the service requirement in the new category prior to receiving those benefits for his/herself, spouse and/or eligible dependents.
  4. Students receiving the tuition benefit must apply as soon as possible after January 1st of each academic year for the Illinois Monetary Award Program (MAP) in conformity with the regulations established by the Illinois Student Assistance Commission  (ISAC). Recipients of the tuition benefit must also apply for and accept all applicable financial aid. ISAC awards will reduce the amount of the tuition benefit. Students enrolled in less than three credit hours and graduate students are ineligible for the ISAC and are, therefore, not required to make application.  A tuition waiver will be granted to those ineligible for the scholarship and for the tuition amount not met by the scholarship.
  5. Students receiving the Pell grant will be allowed a book allowance there from. The remainder of the Pell grant will be used to reduce the tuition benefit.
  6. If  a student  receives  outside  financial  assistance  (e.g.,  ROTC  scholarship,  third  party scholarship) the award can be used to meet non-tuition University charges (e.g., room and board, flight fees, books).  These funds cannot, however,  generate a cash refund to the student. If the outside financial assistance exceeds non-tuition charges, the remaining funds will be applied to tuition thereby reducing the tuition benefit. Pell grants and ISAC are not included in the definition of outside financial assistance for purposes of this point. Spouse and dependent  children must first seek employer benefits from their own employer (if applicable)  before tuition remission can be applied. A letter from the Human Resources Director or a copy of the policy outlining tuition benefits must be submitted.
  7. The student must pay for all fees and the cost of books and supplies associated with courses.
  8. Recipients of tuition benefits shall not be eligible for part-time student employment, funded 100% by the University. Students who qualify for the federal work-study program, however, are eligible to work on campus.
  9. Recipients are ineligible to receive any other institution- funded grants or scholarships.
  10. Recipients must maintain satisfactory academic progress as defined by the University in order to maintain eligibility for tuition benefits.
  11. Employee  tuition  benefits  are not  applicable  to any program  or course  for which  the University pays the direct cost for instruction to an institution, entity or individual, such as on a one-on-one tutoring/instruction  (e.g., flight instruction, private music lessons) or for which the University must pay out of pocket for provision of the program or course of study to a third party (e.g. study abroad). The published rates must be paid by the student in these situations.
  12. The University reserves the right to ask employees, spouses and dependents to defer enrollment if a program is at maximum capacity and enrollment would prevent a prospective student from enrolling.
  13. Tuition waivers will be immediately  canceled for  employees found to be falsifying information in order to receive this benefit. The student will become responsible for the entire tuition debt for that semester. Disciplinary action against the employee may also be taken.
  14. This policy shall apply to all undergraduate and graduate level courses, but shall not apply to doctoral level courses, MS Occupational Therapy or Speech Language Pathology programs, post-secondary certificates, post-secondary non-degree programs, post-secondary endorsements or certificates of advanced study. Independent studies are covered  under this policy if they are required  as part of the curriculum  for degree completion.
  15. Graduate students taking undergraduate classes will be assessed tuition at the graduate program rate for those classes.
  16. This benefit will extend to the immediate nephews and nieces of De La Salle Christian Brothers assigned to the university on a full-time, regular part-time and limited part-time basis.
  17. Employees  and dependents  may only receive  one undergraduate  and one graduate degree under  the  tuition  waiver  program.   If  additional  degrees  are  desired,  discounted  tuition through the frequent flyers program may apply.

Amended and approved  by the Board of Trustees: 5/08/06 and 5/5/08  Updated 7/11/2013, 11/22/14, 9/22/16, 10/18/2017,  and 5/09/18

Modified  January 9, 2019

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