Graduation Processing & Policy

August 2022 Graduation Processing

The Office of the Registrar is responsible for the review, certification, and maintenance of academic records for all Lewis graduates.

Graduation—degree conferral—is the official process of degree certification that is noted on your transcript. This document includes your graduation processing schedule and relevant University policy.

Ceremonies are unofficial, and will take place in winter 2022. Our office will coordinate details and resources regarding upcoming events that include graduation, cap & gown, ceremony, and diploma. Communications with you will last through early 2023, so it is important to retain this document for future referral.

Communications

Use of your Lewis student email is required.

  • Electronic communications comply with our Office of Technology policy and are directed to your Lewis student email address. Messages continue through early 2023, so please check for email from the Office of the Registrar.

  • Your diploma is mailed through the United States Postal Service (USPS) only to the address specified on your graduation application. If changes are made, you must update the address in your portal AND send an email to registrar@lewisu.edu notifying us.
Graduation Eligibility & Degree Works (DW)

Check your DW; direct questions to your advisor or chair.

  • Maintaining graduation candidacy, and degree certification, directly relate to your DW audit found in your myLewis portal under Resources. Every section and requirement must show as being fulfilled, and deficiencies prevent degree certification. Questions and concerns should be directed to your advisor or program/college administrator. If you will not meet degree requirements this term, you may withdraw your application through registrar@lewisu.edu.
Important University Policy
  • Graduation Status in Degree Works (DW)
    • ‘Appliedreview with advisor’ shows the initial graduation status when you apply, and reminds you to meet with your advisor to confirm that degree requirements will be met this semester. All DW audit requirements should show as clear; any deficiencies must be resolved with your advisor or program administrator. If you will not meet degree requirements this term, you may withdraw your application through registrar@lewisu.edu.

      Prior to the degree conferral date, the Office of the Registrar will assess each record, and the graduation status will be updated. All candidates must have a DW graduation status of ‘Clear Except Final Grades’ or ‘Cleared for Graduation’ by August 15 to maintain candidacy.

      (Example)

  • Final grades—Incomplete (I) grades are NOT allowed in SU2022 term
    • Incomplete (I) grades are NOT allowed in Summer 2022 (SU2022) semester. Degree certification will not occur with any incomplete ‘I’ grades.

    • Final grades are due by August 30; this accommodates all term sessions. In addition to final grades, ALL requirements in your Degree Works audit must be fulfilled by the end of Summer 2022 term.
  • Transcript—no changes are made to the transcript after graduation/degree certification
    The official graduation date is September 02, 2022, and a student’s record becomes permanent upon graduation. Nothing is added, deleted, or changed on the student’s transcript after degree certification.

  • Financial policieszero balance
    Lewis University policy requires that a student account must be clear before a diploma is issued, a transcript is released, or tickets are available for ceremony. You may check your account balance through your myLewis portal –STUDENT ACCOUNT.
August 2022 Processing Calendar
July Graduation processing and University policy information (this document) is sent electronically to your Lewis student email.
August Degree Works audits are conducted on applicants, and those with a ‘Graduation Status’ clearance by August 15 will maintain graduation candidacy.
September Final Transcript Review, Degree Certification, Diploma
A final transcript review for degree certification is conducted after Summer 2022 grades are recorded. This process should be completed by September 16, 2022. After certification, and for graduates with a zero balance, diplomas are USPS mailed to the address on the graduation application; typically, this is within 60 days after the conferral date of September 02, 2022. If your account clears later, you will need to contact the Office of the Registrar at registrar@lewisu.edu for your diploma.

Proof of Degree
The official record of graduation is a transcript released through the Office of the Registrar. If you are confident that your degree requirements will be met by Summer 2022 conclusion, you may order a transcript in advance and select ‘hold for degree’; if your account is clear, we will release it as soon as we certify your degree and after September 2, 2022. Transcript ordering details may be found via:
http://www.lewisu.edu/admissions/ordertranscripts.htm.
October Information regarding retainable cap & gown, and ceremony, is emailed to the Lewis student email and will be on Lewis’ Commencement webpage (ceremony details are not finalized).
December August 2022 graduates are included in winter ceremonies.

You have our very best wishes as you complete your degree!

The Office of the Registrar
Lewis University