Frequently Asked Questions

EMPLOYMENT QUESTIONS

How can I learn about available positions at Lewis University?

Job postings are available 24 hours a day on the on the Employment website. All current staff and faculty vacancies are posted on this website. Before applying to an advertised vacancy, please carefully read the job posting to ensure you are interested in and possess the requirements for the job.

How often are new jobs listed?

Positions are updated on the employment website as soon as openings become available. To check on any new postings, visit http://jobs.lewisu.edu and click on the link entitled “Search Postings”. To see the newest postings, sort the results by clicking on the arrow next to the title of the date column.

How do I apply for a job?

The application process has three steps:

1. Creating a login user name and password. This will enable you to come back and apply for additional positions as well as check on the status of a position.
2. Creating your online application. This can be done at any time. You may also search open positions before creating the online application.
3. Apply for a specific position using your online application.

Do I have to fill out an application?

Everyone who applies for a position is required to create an application which includes certain information. Any required information is denoted with an asterisk (*). However, the more information you provide, the easier it will be to effectively evaluate your skills, abilities and qualifications.

Can I apply directly to the hiring department?

No. The Office of Human Resources is the central intake point for all university vacancies. Only those applicants applying via the online employment site will be considered.

May I submit my resume to be kept on file until a suitable position becomes available?

You cannot submit a resume until you apply for a specific job. Your resume is then stored on the employment site and you may reapply for other suitable positions.

What should I do if I want to apply to multiple positions?

Once you have created an application in the employment site, you will not be required to duplicate this information. However, you can update this information by accessing the “Manage Applications” section of our website, and then clicking on the edit feature. To apply for multiple positions, simply search the site for any currently open positions and click on the “Apply for this Posting” feature. You will be automatically directed to supplemental questions, and document attachment screens for the new position that you are applying for.

What if I do not own or have access to a computer?

You can submit your application and any required documents from any computer with internet access (home, school, library, etc.). If you do not have access to a computer, please visit the Office of Human Resources located on the 3rd floor of the Learning Resource Center from 8:30 a.m. to 5:00 p.m., Monday through Friday, and we will assist you with the process.

How long can I use my application to apply for positions?

Applications remain on file as long as you are actively applying for positions. Applications can be updated at any time by using the “Manage Applications” link. We recommend you update your application if it has been 6 months or longer since you last applied.

Can I check my status for a position?

You may review the status of your application by choosing the “Application Status” link on the employment site.

If a job was posted a few months ago and remains on the employment site, is it really still open?

Jobs are removed as they are filled. If a job is listed on our employment website, it is still open. Be aware that some jobs take longer to fill than others and may be open for several months.

What happens to my application after I submit it?

You will immediately receive a confirmation number upon successfully submitting your application. Your resume will be reviewed by the Hiring Manager and/or Search Committee. They are responsible for determining who will be contacted for an interview.

Is there someone I can call to follow up with regarding my interest in Lewis University?

Regretfully, it is not possible to respond to individual inquiries about the status of a resume or search. You will be contacted directly if you are selected for an interview. You may also log into the website using your username and password to check the status of your application.

Will I hear a response either way?

For all regular part-time and full-time positions, you will be contacted directly if invited for an interview and kept informed of the process. All applicants can review their status by checking the online job site.

BENEFITS QUESTIONS

If I were to accept a position at Lewis when would my health insurance coverage begin?

Health insurance coverage starts the first of the month, following the employee’s date of hire.

Do I have to enroll in the University’s Health Plan?

No, employees have the option of waiving the health coverage.

If I waive the health insurance plan when I start employment, can I join at a later time?

If an employee loses coverage through another health plan, they can join the Christian Brothers health plan effective the day after that coverage ends, provided application is made within 30 days from the time of lost coverage. If the employee has not lost access to their other coverage, they can still join our health plan, however, there will be a 6 month waiting period.

Am I able to sign up for just the dental and vision coverage and not the medical insurance?

No, our insurance comes as a package, which includes medical, dental, prescription and vision coverage.

Am I able to contribute any of my earnings toward my pension plan?

No, the University contributes the 6% of your salary into the Christian Brothers defined pension program, for you. Nothing comes out of your pay for pension. Lewis does, however, offer options to our employees if they want to contribute money into a 403b.

How long must I work at Lewis to be vested in the pension program?

An employee is vested in the pension program after 4 years, 9 months of service.

How long do I have to be at Lewis to get full-free undergraduate tuition for my dependents?

A full time employee receives 50% free tuition after 6 months of employment and 100% free tuition for dependents after 1 year of service. A half-time employee receives 25% free tuition for dependents after 6 months and 50% after one-year.

How many paid holidays do we get during the year?

Including the 7 days given around the Christmas/New Year’s holiday, our employees have a total of 15 paid holidays.

How is my Retirement funded?

The Plan is financed entirely by contributions for each employee and the investment earnings on the plan’s assets.

When is the deadline for the tuition exchange?

The deadline for the Lewis University internal application for the tuition exchange is October 1 of the previous year. (for First Year Admission the student applies when they are in their senior year High School) (Policy #3.1030 Tuition Exchange Benefit)

Can I see my personnel file?

Yes, you have the right to review the contents of your file in the presence of a member of the Office of Human Resources. (Policy #6.1010)

How many classes am I allowed to take in the evening hours?

Depending on the hours that your position requires, you may enroll in any classes with your unit head’s approval as long as your work is not adversely interrupted.

Does the University close for the Christmas Break?

Yes, typically the University closes between December 24 and January 1st. This paid time off is in excess of the holidays and PTO (Paid Time Off) and fluctuates each calendar year due to how the calendar dates fall.

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