Meetings, Events & Conferences

General Policies and Guidelines


Participants need to comply with all federal, state and local laws. Participants are also expected to comply with rules and regulations of Lewis University as set forth in the student handbook.

Abandoned Personal Property

Personal property left on the premises by a participant is tagged indicating where the property was found and then held for 30 days at the Conference Services Office.


Participants will not be allowed to make alterations, changes, repairs, remodeling, and/or painting of the premises or any University equipment. Participants are not allowed to change any locks or move any furniture from its usual location.


No outside antennas are permitted.

Chaperones for Minors

24-hour a day chaperones are required by contract with the group or organization meeting on Lewis University's campus. The chaperones are responsible for the security and behavior of the minors in their charge. An adult must live in the residence hall assigned to the minors, and must accompany them to their meals and be available at all times.

Damages or Loss of University Property

Accurate records of room and hall conditions will be maintained and updated by the Conference Services Office and damages, except normal wear and tear, will become the responsibility of the sponsoring organization. In every case, these charges will be specifically itemized and documented.

Fireworks, Firearms and Weapons

The possession of fireworks, firearms, weapons or candles is prohibited.


NO gambling is permitted on the campus of Lewis University.

Loss or Damage to Organization Property

The University is not responsible for lost, stolen, or damaged property of the Conference Group, it's participants or their guests.

No Pets

Pets are not permitted in University residence halls. Anyone found with an animal (excepting disability companions) will be asked to board it an appropriate kennel and the participant/organization will be assessed a $50.00 cleaning and extermination fee.

Right of Entry

Duly authorized agents and representatives of the University have the right to enter housing space for the purpose of inspection and maintenance. The University is not liable for loss or damage to personal property, including damages caused by employees in the performance of their duties.

Window Ledges and Safety

For safety reasons, no one is permitted to be outside on the window ledge for any reason. Additionally, no objects are permitted outside on the window ledge (plants, laundry bottles etc.)

Alcohol Policy

Alcohol is not permitted in the residence halls, halls of buildings or public areas on campus. Alcohol is only permitted at pre-determined times and pre-determined areas by participants of legal drinking age.


The Smoke-free Illinois Act prohibits smoking in virtually all public places and workplaces, including offices, theaters, museums, libraries, educational institutions, schools, commercial establishments, enclosed shopping centers and retail stores, restaurants, bars, private clubs and gaming facilities. Please see designated smoking areas throughout the campus.

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