Business & Facilities
Mail Room
Services
The University Mailroom provides all services of a Post Office except for
money orders, passports and the issuing of insurance on packages. Items needing
insurance must be taken directly to the U.S. Post Office. Postage stamps
are sold individually or in books.
Interoffice Mail
Interoffice mail is the distribution of mail on campus between departments
or individuals. These pieces need to be labeled with the name, department
and box number and placed in the interoffice mail slot located below the
Mailroom window. Chain letters are not allowed. Term papers or homework assignments
will not be placed in faculty mailboxes.
Incoming Mail
Students, Faculty & Staff:
Incoming mail is delivered to the campus by 8:00 a.m., and it is
sorted and usually into the mailboxes by 10:00 a.m.. Any packages
or certified pieces
received will require a signature. A blue card will be placed in
the mailbox as notification that there is an item to be picked up.
This blue slip must
be signed and presented at the window to obtain the package.
- Faculty/staff:
No personal mail should be sent to the Lewis University address.
- Students:
Resident students may request a box at the Mailroom window with
a validated Lewis ID. Boxes are also located here. Mail must be picked
up by the individual
student. If a key is lost or misplaced, mail may be picked up at
the window by showing a student ID. If a key is lost, please report
it to the Mailroom
supervisor to obtain another. A $5 fee will be charged for any
lost key. The individual mailboxes are not very large and should be
checked on a daily
basis. Newspapers that are not picked up within 2-3 days will be
disposed of due to lack of space.
Outgoing Mail
Outgoing mail is picked up between 3:00-3:30 p.m. daily by a contracted
pre-sort company. Mail is picked up by the U.S. Post Office from the mailbox
in the front of the Learning Resource Center at approximately 4:00 p.m..
Any outgoing piece of mail should have the return address in the upper left
corner. University mail should have a machine readable address. The University
is penalized for handwritten addresses. The following methods of mailing
are available:
- First Class Mail: All outgoing mail should be sealed or delivered to
the Mailroom with the flaps up. Large quantities of outgoing
mail should be rubber banded.
- Priority Mail: 2-3 day delivery. Envelopes and boxes are available in
the Mailroom.
- Express Mail: Next day delivery to most areas but not guaranteed.
Return box #'s should be put on the label so that you receive
the receipt. Forms
are available in the Mailroom.
- Bulk Mail: The least expensive form of mail, however, there are some
rigid guidelines that must be followed. There must be a minimum of
200 pieces in
each batch to be mailed. All pieces must be identical in content.
There can be no personalization to the piece other than the address
label. Bulk mail
should not be time sensitive. Delivery of these pieces can take
up to three weeks and will not be returned if the address is incorrect.
The Mailroom
should be notified in advance anytime you are planning a bulk mailing.
Copies of the mailing should be given to the Mailroom Supervisor
in advance to make
sure they comply with all regulations. Bulk mailings are sent out
through the Pre-sort Company. They will pickup in your office as
long as the pieces
are sealed, placed in a tray and counted. Departments can also
bring their mailings to the Mailroom. Each piece of bulk mail must
have the Lewis permit
number displayed in the upper right hand corner. Mailings that
are not in an envelope should be done with heavy weight paper and
must have two tabs
to secure the edges.
Consult the Mailroom for any questions you may have.
Location: Lewis University - Main Campus - De La Salle
Hall South
Hours: Monday thru Friday, 9:00 a.m. - 4:30 p.m.
Staff:
Virginia Schuman -
Supervisor
Phone: (815) 836-5274
To top
