Office of Sponsored Programs

Policies, Procedures and Forms

Research Policies

Allowable Costs on Federal Grants
Summary: Direct costs charged to any external grant must be allowable, allocable, and reasonable. It is the responsibility of the Principal Investigator/Program Director, with the assistance of the Office of Sponsored Programs, to ensure that all costs charged to any external grant meet the guidance of the sponsor.

Budget Revisions on Federal Grants
Summary: Direct costs charged to any external grant must be allowable, allocable, and reasonable.  In the event that a project budget requires revision during the post-award period, it is the responsibility of the Principal Investigator/Program Director, with the assistance of the Office of Sponsored Programs, to ensure that the budget revision meets the requirements of the sponsoring agency and, if required by the sponsor, receives appropriate approvals.

Effort Certification
Summary: University employees who work on federally sponsored grants, either paid by the grant or provided as cost sharing to the project, must certify their effort. It is the responsibility of the individual employee to provide certification once per semester.  It is the responsibility of the Principal Investigator to ensure that effort certification for his/her project remains current.

Financial Conflict of Interest (FCOI)
Summary:  All Investigators who receive financial support from an external sponsor are subject to this policy, which requires initial reporting of all Significant Financial Interests (SFI) to the Office of Sponsored Programs prior to submittal of a proposal for state or federal funding.

Intellectual Property Rights
Summary: University employees who create patentable and/or copyrightable intellectual property in the course of their employment must report the creation of these properties so they can be appropriately administered by the university to respect individual and institutional property rights.

Forms

Budget Template
This tool for calculating a five-year budget includes many features, such as formulas to calculate inflation over time, that are not cell-protected.  Users should periodically review the results manually to ensure a previous change is not effecting budget totals.

Transmittal Form
Prior to submitting an application, a completed Transmittal Form must be signed by the Dean of the College, the Director of Sponsored Programs, the Provost, and the Senior Vice President/CFO.  E-mail confirmation of approval may be attached to the form in lieu of a live signature.