Important Information About Graduation
Based upon questions many students have asked about graduation procedures,
below is a list of important information. Take a few minutes and read ALL
of the information, giving special attention to what concerns you in particular.
Your cooperation now can do much to prevent disappointment later.
If you have any further questions or need more detailed information, please
feel free to contact the Registrar's Office at (815) 836-5217. Hopefully,
you will hear the news, "Congratulations! You've made it!"
Any student whose
record indicates s/he is within one semester of graduation must complete an
application form to let the Registrar's
Office know when s/he is ready to graduate.
A student must apply for graduation for the semester in which the degree requirements will be completed.
August 2013 Degree
March 15, 2013
June 24, 2013
December 2013 Degree
June 25, 2013
September 13, 2013
May 2014 Degree
October 18, 2013
January 24, 2014
After the deadline date your record will be evaluated. After the
evaluation is completed you will receive a letter from the Registrar’s
Office. This letter will state either that:
- You have met all the requirements for graduation contingent upon the
successful completion of any courses you might be enrolled for the current
- You are missing certain requirements which will be listed in the
Letter #2 does not necessarily mean that you will not graduate. It does indicate
that according to our records, you are missing requirements. Your record may
be inaccurate or incomplete, and you will need to follow up with us, or your
advisor, to correct it.
The official statement of your eligibility to graduate will come
from the Registrar's Office!
Verification & Transcripts
All transcripts (official) from other colleges you have
attended must be in your folder, as well as verification of
credit by examination, or credit for life experience. If you took courses
school while you were attending Lewis (e.g. summer courses), don't forget
that a permission slip to
do so is required before credits can be transferred.
Waivers or Substitutions
Any waivers or substitutions for required courses
must be on file; verbal comment is not
documented fact! Get it in writing, and be sure it is in
writing in your folder. If you have taken an independent study, the title
or content of that study should be defined, especially if it is to take
the place of another course. It is your responsibility to procure all
if you have not done so already. Please allow yourself time to get them
from other institutions or from instructors.
All incompletes from prior semesters must be made up six weeks
into the new semester.
Transfer Courses; Credit by Exam, Life Experience
If you have your dean's permission to take
a course at another school during your final semester,
be aware that the transcript must be in the Registrar's
Office one week before finals week to
become a part of your official record. Be sure you can
meet this deadline before registering for any
course outside Lewis during your last semester. If you are earning credit
by examination or life
experience this semester, the results must be in the Registrar's Office no
later than five weeks into
your final semester.
It is important to understand that your record becomes
permanent upon graduation. Nothing is
added, deleted, or changed after the graduation date.
The diploma you receive from Lewis University will designate
the degree you earned, the date conferred, and the place of graduation. Your
major(s) is not listed. The diploma will be signed by the president of the
university and the dean of your college.
Undergraduate graduating students with a Lewis grade point average
of 3.500 to 3.749 will graduate with honors. Those with a Lewis grade point
average of 3.750 to 3.899 will graduate with high honors. Those with a Lewis
grade point average of 3.900 to 4.000 will graduate with highest honors. In
all cases, a recipient must have earned a minimum of 56 hours at Lewis
to qualify; this does not include credits earned by exam or life experience.
Honors at graduation will be indicated on the student's diploma and transcript.
Honors designation does not apply for graduate, associate, and certificate
The graduation fee will be billed to your account.This fee is published in the current course schedule
. It is required of all graduates
whether or not you participate in the commencement ceremony. University
policy requires that ALL financial obligations be paid before a diploma
can be issued,
a transcript sent, or a student can participate in commencement ceremonies.
Cap & Gown
Your fee includes your cap and gown. These will be shipped
directly to you. Ordering information will be mailed to you at mid-semester.
If you move during your last semester, you should notify the
Registrar's Office and complete a "Change of Address" form; please call
attention to the fact that you are a candidate for a degree.
Withdrawing an Application
If our records are accurate and you are ineligible
to graduate, or if during the semester you drop a
required course, or if for any other reason you find that you
will not graduate on the date you designated, please contact the Registrar's
Office and withdraw your application. You must re-apply
for a future date as your application is not carried over automatically
to the next graduation date.