Financial Aid

Dropping or Withdrawing

Enrollment changes can have a significant impact on your current financial aid as well as your future financial aid eligibility. Your tuition and fees may be adjusted whenever you add, drop or withdraw based on the Lewis University refund policy. As a result of dropping or withdrawing from your classes, your financial aid may be reduced, or in some cases canceled. Also, dropped or withdrawn classes are counted in determining your future financial aid eligibility through the Satisfactory Academic Progress Policy. You are encouraged to contact the Financial Aid Office prior to dropping or withdrawing from any classes. Detailed information about dropping classes and/or withdrawal can be found in the Undergraduate Catalog.

Unofficial Withdrawal
If you stop attending all classes during a semester and do not go through the universities withdrawal process, you are treated as an “unofficial withdrawal”. At the end of each semester, Lewis University identifies all students who did not pass at least one class. Your instructor documents your last date of attendance when they post your grade for the semester. Lewis University will use this date to review you under the Title IV Return of Funds calculation. This date will also be reported to the National Student Loan Data System (NSLDS) and your enrollment status will be updated.

Reduced Hours of Enrollment
The amount of your aid eligibility is dependent upon the number of hours in which you are enrolled and billed. This is normally established on the tenth day of classes. If you add classes after the tenth day, your bill may be increased. If you drop classes after the tenth day, your bill will not be adjusted. There are some exceptions to these general rules for students who are enrolled in courses that only meet for part of the semester (such as eight week courses) that start after the tenth day of classes.

Federal Pell Grant: You must be enrolled and billed for at least 12 credit hours in a semester to receive the full amount of the Pell Grant awarded. If you are billed for fewer than 12 credit hours, the Pell Grant amount will be reduced according to your hours of enrollment.

  • ISAC MAP Grant: You must be enrolled and billed for at least 15 credit hours in a semester to receive the full amount of the MAP Grant. The grant will be reduced by 1/15 for each credit hour below 15 hours of registration. For example, if you are registered for 16 credit hours when classes begin and receive all of your financial aid, including the full MAP Grant award, but drop a three hour course before the tenth day of the semester-long course or before the tenth day of a second eight week course, your “billed” hours change and your MAP Grant will reduce accordingly. This change may create a bill in the middle of the semester.

  • Institutional Scholarships and Grant: You must be enrolled at least 12 credit hours in the semester to receive the full amount of the scholarship or grant.  If you are not enrolled in 12 hours your semester award will be cancelled.

  • Federal Direct Loans and the Federal Perkins Loan: You must be enrolled and billed for at least 6 credit hours. If you are enrolled for less than 6 credit hours, the loans will be returned to the loan servicer and charged back to your University account.